Organization: UNHCR – United Nations High Commissioner for Refugees
Location: El Gedaref
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Cash-Based Interventions
Project and Programme Management
Public, Private Partnership
Closing Date:
Hardship Level
E (most hardship)
Family Type
Non Family with Residential Location
Family Type
Non Family with Residential LocationDanger Pay
Residential location (if applicable)
Nairobi (CO), Kenya
Grade
NOA
Staff Member / Affiliate Type
National Professional Officer
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-06-01
Job Posting End Date
May 14, 2024
Standard Job Description
Assistant Programme CBI Officer
Organizational Setting and Work Relationships
The Assistant Programme CBI Officer is an active member of the bureau/field operation/division and is normally supervised by a professional member who manages and oversees the UNHCR cash assistance programmes. The incumbent supports to ensure that operations are compliant with the technical guidance and administrative instructions on CBI, and adequately monitored.
S/he normally receives guidance and direction from the Senior Programme CBI Officer or Programme CBI Officer or Programme Officer or other more senior staff. S/he may maintain close links with CBI staff in UNHCR HQ.
Internally the Assistant Programme CBI Officer will also liaise with UNCHR field offices and country offices. Externally s/he will liaise with Implementing and Operational Partners, National Governments, line ministries and UN agencies.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Support the strategic and coherent use of CBI’s in the operations, assisting to ensure that CBI is maximised in assistance and service provision, strongly linking it to CRRF, MYMP and development, including linkages with Social Protection and Financial Inclusion.
– Support the review of and assist in coordinating the final clearance with DFAM of the CBI Standard operating procedures (SOPs) for the operations, with support from more senior staff.
– Support the development of cash assistance programmes and support the senior management to ensure that CBI is fully, effectively integrated into the country operations plan for protection and solutions and Annual Program Planning and COP.
– Assist in ensuring compliance to HALEP and that CBI is included in the preparedness and response planning and be a first responder to new emergencies/ and returns situations to ensure operations are using CBI as a modality, in collaboration with more senior staff.
– Support the effective and coordinated procurement and contracting of Financial Service Providers by procurement/supply and finance.
– Provide technical support on planning and assist in policy making on activities within the area of CBIs as an integral part of UNHCR programmes including assessments, planning and budgeting, technical choices, legal and regulatory aspects, implementation modalities and coordination.
– Support and collaborate with sectors to increase the use of CBI in education, shelter, livelihoods and where applicable in health and WASH programmes.
– Support the adequate inter-agency coordination mechanisms on CBIs and assist in building and maintaining strong relations with partners, regional entities and represent UNHCR in CBI coordination, with support from more senior staff.
– Support the establishment of a sound monitoring process for cash assistance, with proper collection, use and monitoring of baselines, standards and indicators needed to measure and analyse CBI’s performance. Assist the supervisor in analysing trends and target interventions including CBI expenditure, upstream and downstream activities.
– Assist the supervisor in assessing the technical soundness of the operations and generate data for evidence-based decisions.
– Assist the supervisor in fulfilling CBI related reporting requirements.
– Support the use of UNHCR corporate tools and systems.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Economics;
Social or Political Science;
Business Administration;
Social Economics;
or other relevant field.
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
Experience in cash based assistance programmes, humanitarian programming or other relevant work experience. Knowledge and technical skills in set up, design, implementation and monitoring of CBIs.
Desirable
Not specified.
Functional Skills
PG-UNHCR’s Programmes
CB-Cash-based Programming/Managing/Planning
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
The Associate Program Officer will be based in Gedaref Hub and reports to the Program CBI Officer. The incumbent will provide programmatic support regarding the implementation of multiyear strategic plan within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which require working with partners, persons of concern and governmental institutions, ensuring that programme management is approached as per UNHCR’s Strategic Priorities, corporate positions and planning guidelines/policies.
The candidate should have good analytical, reporting and communication skills including coordination with external stakeholders such as NGOs, government, and UN Agencies. He/She shall support the unit supervisor in planning, monitoring, and reporting tasks by drafting and reviewing project plans and budgets and reports, drafting operational plans and budgets, and managing partnership agreements with wide range of stakeholders.
The incumbent will work in close collaboration with the multi-functional teams, sector leads, partners, and beneficiaries to ensure participation of relevant stakeholders in all phases of program management cycle.
Desired Candidate Profile:
• Demonstrate knowledge of UN/UNHCR financial rules and policies.
• Ability to work under pressure and stressful conditions and meet short deadline.
• Excellent report writing and analysis skills in both narrative and financial form.
• Experience (over five years) in conducting capacity building trainings to partners and stakeholders on program management subjects.
• Knowledge of and the use of planning and budgeting tools/softwares/applications such as CashAssist, Power BI, and computer packages such as word, excel, access.
• Experience (over five years) in planning and conducting market and cash feasibility assessments involving wide range of stakeholders and beneficiaries.
• Proven experience and knowledge in cash-based intervention programming and implementation.
• A good team player with the ability to work with colleagues from diverse background and may supervise lower-level staff.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations
Nature of Position
Living and Working Conditions
Additional Qualifications
Skills
CB-Cash-based Programming/Managing/Planning, PG-UNHCR’s Programmes
Education
Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Social Economics, Bachelor of Arts (BA): Social Science
Certifications
Work Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearance
This position requires Functional Clearance